Workspaces

Scope

This document explains how Workspaces function within the organizational structure and how administrators create and manage them.

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I am new. Where should I start?

What is a Workspace?

A Workspace is a logical boundary inside an organization used to group:

• Users

• Resources

• Configurations

• Access permissions

Workspaces define where access is scoped and where work happens.

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How Workspaces fit into the organization

At a high level, the structure looks like this:

Organization ├── Workspace A ├── Workspace B └── Workspace C

• An organization can have multiple workspaces

• Users can belong to one or more workspaces

• Access is always evaluated in the context of a workspace

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Why Workspaces exist

Workspaces help organizations:

• Separate projects, products, or environments

• Isolate access between teams

• Apply security policies at a smaller scope than the entire organization

• Delegate administration safely

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When should you use Workspaces?

Use Workspaces when:

• You manage multiple projects or teams

• You need to isolate environments (Dev / Staging / Production)

• Different groups require different access rules

Note Small organizations may start with a single workspace and expand later.

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I already understand. How do I proceed step by step?

Step 1: Open Workspace Management

• Sign in to the Admin Console

• Navigate to Oten Workspace
• Select Workspaces

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Step 2: Create a New Workspace

• Click Create Workspace

• Enter a workspace name (required)

• Optionally add a description to clarify its purpose

• Click Create workspace

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Step 3: Manage Workspace Profile

After the workspace is created, you can manage its basic information from Workspace profile:

• Update Workspace name

• Update Description (optional)

• View Workspace code (read-only, used for identification)

Changes are applied immediately and affect all users within the workspace.

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Step 4: Manage Access and Membership

From Access management, control who can access the workspace:

• Add users → Navigation Individuals → Add individuals

• Remove users → Navigation Individuals

• Organize users into Groups : Add group and Management group

Note : - View members - Manage roles - Remove Group

• Assign Roles and permissions scoped to the workspace : Create Role and Delete role

Access changes take effect immediately.

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Step 5: Configure Workspace Resources

Within the workspace, administrators can manage:

• Applications and integrations

• Subscription and marketplace apps

• Workspace-specific configurations and settings

All resources created here are isolated to this workspace.

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Step 6: Review Activity and Audit Logs

Use Activity log to:

• Track workspace-level changes

• Monitor administrative actions

• Support auditing and security reviews